Working with Webpage and Explore & HTML

1.         Installing Web Authoring Support If user originally installed Word or Office from a network file server or from a shared folder, run that copy of

the Setup program.

(a)        Close all programs.

(b)        Click the Windows Startbutton, point to Settings, and then click Control Panel.

(c)        Double-click the Add/Remove Programs icon.

(d)       Do one of the following:

(i)         If user installed power point web authoring by using the Office Setup program click Microsoft Office on the Install/Uninstall tab, and then click Add/Remove.

(ii)        If user installed Word individually, click Microsoft Power Point on the Install  /Uninstall tab, and then click Add/Remove.

(e)        Follow the instructions on the screen.

2.         Creating a Presentation Destined for the Internet            

(a)        You can use the Web to give others access to your presentation by publishing it to a Web serveror another computer that is accessible to those you want to view the presentation with a Web browser. When you publisha presentation, a copy of it is created in a file location you choose. You can publish from a presentation that is in .ppt format or that is saved as a Web page or Single File Web page.

                        (bi)       Follow the steps to create a presentation destined for the internet:-

(i)         Open the presentation or Web page you want to publish. (Web page: A presentation to the Web saved in HTML format. Supporting graphics and other related files are stored in an associated folder when a presentation is saved as a Web page). (Publish: To save a copy of a file in Hypertext Markup Language (HTML) format to a Web server).

(ii)        On the File menu, click Save as Web Page.

3.         Posting a Presentation on a Server.

(a)        In Windows Explorer, right-click the file user wants to copy or move to a

Web server.

(b)        On the shortcut menu, click Copy.

            (c)        Double-click Web Folders.

(d)       In the list of Web foldersites, double-click the folder user wants, and then

right-click the destination folder user wants to save the presentation to.

            (e)        On the shortcut menu, click Paste.

(f)        If user doesn't see the Web server user wants to save presentation to, double-click Add Web Folder at the root directory of Web Folders to create a new Web folder to it.

4.         Viewing a Presentation on  the Web.

(a)        Open or create the presentation or Web page user wants to publish to the

Web.

(b)        On the File menu, click Save as Web Page or File > Save as web Page.

Window will be display as given below.

(c)        In the File name box, type a name for the Web page.

(d)       In the folder list, select a location for the Web page.

(e)        To change the Web page title (the text that appears in the title bar of your Web browser), click Change Title. As given below in the windows. After click

Change title windows will be display as given below: Click the ok button.

(f)        Click Publish. Window will be display as given below:.

(g)        Select the options you want.

(h)        To select additional Web page formatting and display options, click Web

Options, select the options you want, and then click OK.

(i)         Click Publish.

Notes.   To see how your published Web presentation looks in your browser, select the Open published Web page in browser check box in the Publish as Web Page dialog box.

5.         Linking to the Internet the during a presentation.

(a)        You can create a hyperlinkto any type of existing file, such as a Word document, PowerPoint presentation, Microsoft Excel workbook, Microsoft Access database, or Web page. You can also create a hyperlinkto a new file.

(b)        The World Wide Web has taken the world by storm. Everyone either wants to receive or disseminate information via the Web. PowerPoint makes it easier than ever to convert your presentation into a format that can be viewed by Web browser, such as Internet Explorer or Netscape Navigator.

(c)        To create a hyperlink this takes to the Internet:

                        (i)   Select the text and right-click on it.
                        (ii)   Choose Action Setting and that will display Action Setting dialog box.
                        (iii)   Click on the Hyperlink radio button and from it’s drop-down list box

select URL.
            (iv)   In this dialog box define the URL name.
            (v)   Click on the OK button.

6.         Working with Links

(a)        What is a linked object?       When an object is linked, information is updated only if you modify the source file. Linked datais stored in the source file. The destination file stores only the location of the source file and displays a representation of the linked data.

(b)        What is an embedded object?          When an object is embedded, information in the destination file doesn't change if you modify the source file. Embedded objects become part of the destination file and, once inserted, are no longer part of the source file. Double-click the embedded object to open it in the source program.

(c)        Create a new embedded object:

(i)   Click in the file where you want to place the embedded object.

(ii)   On the Insert menu, click Object.

(iii)  Click Create new.

(iv)   In the Object type box, click the type of object you want to create.

(v)   To display the embedded object as an icon, select the Display as                                 icon check box.

(d)       Create a linked object or embedded objectfrom part of an existing file?

(i)         Open the file that contains the information you want to create a linked object or embeddedobject from, and then select the information.

(ii)               On the Standard toolbar, click Copyor Cut.

(iii)       Switch to the file where you want to place the information and then click.

(iii)             where you want the information to appear.

(iv)             On the Edit menu, click Paste Special.

                        (v)        Do one of the following:

(aa)        If you want to create a linked object, click Paste Link.

(ab)   If you want to create an embedded object, click Paste. In the As  box, click the entry with the file format you want to use.

(e)        Create a linked or embedded object from an entire existing file

(i)   Click in the file where you want to place the linked orembedded object. On the Insert menu, click Object. Click Create new.

(ii)   In the File box, type the name of the file you want to create a linkedor embedded object from, or click Browseto select from a list.

(iii)   To create a linked object, select the Link check box. An embedded object is created if you don't select the Linkcheck box.

(iv)   To display the linked object or embedded objectas an icon-for example, if others are going to view the file online, select the Display as icon check box.

7.         Explore & HTML

(a)        Hyperlinks     User can add a hyperlink to in the presentation and then use it to go to a variety of locations.

For example: A custom show, a specific slide within the presentation, a different presentation altogether, a Microsoft Word document or Microsoft Excel spreadsheet, or an Internet, intranet, or e-mail address. User can create a hyperlink from any object — including text, shapes, tables, graphs, and pictures. User inserts hyperlinks by clicking Insert Hyperlink.

(b)        Action buttons      PowerPoint also comes with some ready-made action buttons (Action Buttons command, Slide Showmenu) that you can insert in your presentation and define hyperlinks for. Action buttons contain shapes, such as right and left arrows. Use them when you want to include commonly understood symbols for going to next, previous, first, and last slides. You can use these buttons for a self-running presentation at a kiosk or for a presentation that you plan to publish on your company intranet or the Internet. PowerPoint also has action buttons for playing movies or sounds.

Text that represents a hyperlink appears underlined and in a color that coordinates with the color scheme. The color changes after you click a hyperlink and go to a location, so you can tell which hyperlinks you've already viewed. Hyperlinks become active when you run your slide show, not while you're creating the show.

Note:   If user has text within a shape, user can set up separate hyperlinks for the shape and the text.

8.         Use word to create a frequently ,updated presentation          User can use an existing Word document to create a PowerPoint presentation. To set up the slides in a presentation, PowerPoint uses the heading stylesin the Word document. For example, each paragraph formatted with the Heading 1 style becomes the title of a new slide, each Heading 2 becomes the first level of text, and so on.

            (a)        Open the document user wants to use to create a PowerPoint presentation.

            (b)        On the File menu, point to Send To, and then click Microsoft PowerPoint.

Notes.   If user already working in PowerPoint, user can import a Word document into PowerPoint. In PowerPoint, click Open on the File menu. In the Files of type box, click All Files. In the File name box, enter the file name and location of the Word document.

9.         Protect a presentation from editing or printing         User must click on the tools in the toolbar menu or Tools > Options. Windows will be display as given below:

(a)        User does not want to edit the data, Then user must uncheck the checkbox and click the ok button.

(b)        If user wants to prevent from the printing, then user will click the Print on the option windows. User must unchecked the check box and click the ok button.

10.       Create an Interactive Presentation complete with Branching          User can create a hyperlink to any type of existing file, such as a Word document, PowerPoint presentation, MS Excel workbook, MS Access database, or Web page. User can also create a hyperlink to a new file. After you've specified a name for the new file, user can choose to open the file for editing immediately, or come back to it later. Select the text or object you want to represent the hyperlink.

(a)        Click Insert Hyperlink.

(b)        Do one of the following:

(i)   To link to an existing file or Web page, under Link to, click Existing File or Web Page.

(ii)   To link to a file that you haven't created yet, under Link to, click Create New Document.

                        (iii)   Do one of the following:

(aa)      If user clicked Existing File or Web Page in step 3, locate and select the file you want to links to.

(ab)      If user clicked Create New Document in step 3, type a name for the new file.                  

(c)        User can also specify the path to the new file, and choose whether user wants wants to open the new file for editing now or later.

(d)       To assign a tip to be displayed when user rest the mouse pointer on the       hyperlink, click Screen Tip and then type the text user wants.

(e)        If user does not specify a tip, the path or URL of the file is used.

(f)        Click OK.

(g)        To preview how the hyperlink will appear in the slide show, click Slide Show at the lower left of the PowerPoint window.